“What requires my attention now?”
EEG technologists & intake staff
- Owned work instead of inbox hunting
- Validate exceptions instead of retyping every field
- Clear next actions across hookup, monitoring, and disconnect
EEG Operations Control Platform
See the work. Control the workflow.Show leadership what your EEG department needs.
Axiom OrderFlow brings EEG intake, scheduling readiness, technologist work, equipment, handoffs, reader follow-up, billing readiness, and closeout into one live, auditable view.
Controlled pilots by invitation · Guided implementation · Do not include patient information in demo requests
A product of Axiom Neurophysiology ↗
axiomorderflow.com/dashboard
Staffknow the next step.
Supervisorsknow where to act.
Leaderssee the evidence behind the department's workload, constraints, and resource needs.
Human-reviewed. Built specifically for EEG. Designed to complement your EHR and EEG acquisition system.
Intake
Aging, missing information, priority, and duplicate risk.
Studies
Assignments, starts, gaps, completion, equipment, and handoff.
Readers
Pending work, aging, turnaround, and escalation context.
Value
Billing readiness, reconciliation, and measured outcomes.
(configuration-dependent)
01
An order arrives
Fax, email, upload, or a scoped interface: every EEG order lands in one queue with its source recorded, and the key fields are read off the PDF for you.
02
A person approves it
Your staff see exactly what was read, fix anything, and approve. Nothing reaches the tracker without a human sign-off; that is structural, not a setting.
03
The team runs the day from it
Techs get a runlist with hookups and disconnect due-times, supervisors get the board and schedule, directors get the numbers, all from the same live tracker.
Step one is where most of the re-keying hides. See how EEG order intake software handles capture, missing information, and duplicate risk. →
Every EEG department runs on four systems that don’t talk to each other.
The order queue, the spreadsheet, the whiteboard, and whoever happens to remember. The work gets done. It just can’t be seen, defended, or improved.
See where the workload hides
01
Fragmented intake
Order queues, PDFs, inboxes, EHR screens, and local trackers divide the truth before a study is even scheduled.
02
Late operational discovery
Missing information, possible duplicates, coverage gaps, and ownership problems surface after they have already delayed the next step.
03
Disconnected execution
Schedules, assignments, equipment, study progression, daily checks, and reader follow-up live in separate handoffs.
04
Delayed leadership visibility
Directors learn about backlog, capacity pressure, unread studies, or billing-readiness gaps after staff have already absorbed the disruption.
From arrival to closeout, on a single accountable spine.
Nothing skips a step. Nothing reaches the tracker without a person validating it. Every transition leaves a record.
- 01
Intake receivedthrough an approved channel
- 02
Auto-extractedhuman validation required
- 03
Exceptions resolveddeficiencies and duplicates
- 04
Readiness establishedscheduling and ownership
- 05
Study performedlifecycle and equipment
- 06
Reader turnaroundunresolved work tracked
- 07
Billing readiness reconciled and operational value measuredwhen configured
The spine is the workflow. See how EEG workflow software coordinates each step, from intake to leadership reporting. →
The product
Real screens. Real workflow. Synthetic data.
No mockups or concept art. Every screenshot below is captured from the live application running a synthetic demo workspace. No patient information appears in any image. Or click through it yourself, no signup. →
The 80-second narrated tour, recorded from the live demo workspace. Synthetic data; no patient information.
The Intake Tracker your whole department can trust
- Automatic study numbers (26-001…) that restart each year, like your paper log, without the log
- Rows group under month headers; dates display the way your team writes them
- Age and Peds/Adult derive from DOB automatically, and routing pediatric reads gets a built-in nudge
- Ask a plain-English question like “How many LTM studies completed this year?” and get an answer with receipts
axiomorderflow.com/spreadsheet
axiomorderflow.com/spreadsheet
Nothing reaches the tracker without a person validating it
- STAT orders sort first, wearing a red chip; email and fax arrivals show their sender
- Exact duplicates raise a loud warning before they become extra rows
- Consult and reader-awareness follow-ups age visibly, and “waiting 4d” is hard to ignore
- Staff flag orders for teammate validation; the handoff stays visible in the queue, without implying approval
axiomorderflow.com/review
axiomorderflow.com/review
Technologists get a runlist, not a spreadsheet
- My Day knows one ambulatory study is two jobs: the hookup, and a disconnect due exactly 24, 48, or 72 hours later
- Out on patients shows every ambulatory device on a patient with its due-back countdown
- Admitted monitoring gets a daily Log Check; big buttons fire the same audited transitions supervisors see
- Supervisors flip to the Board for the pipeline view: Ready to schedule, through Pending read, to Closed
axiomorderflow.com/studies
axiomorderflow.com/studies
The wall whiteboard, replaced
- Every EEG cart joined to the study it’s running: order number, study type, room, due-back
- Ordered activations (“Photic ×2”) ride the cart’s line as red chips until the ticks are logged
- Set today’s adult and peds readers once, and every send-to-reader arrives prefilled with the right one
- Refreshes itself every minute; put it on the department TV and retire the marker
axiomorderflow.com/board
axiomorderflow.com/board
Reads and workload stop being a mystery
- Unread studies age in buckets (24 to 48h amber, 72h+ says escalate) with the oldest wait on a chip
- Per-reader accountability: pending now, oldest waiting, reads completed, average turnaround
- Staffing signals described honestly: they support review, they don’t decide it
- One click prints the monthly staffing report, the accreditation evidence pack, or an SBAR staffing memo
axiomorderflow.com/operations
axiomorderflow.com/operations
Accreditation evidence, assembled rather than hunted
- Nine printed exhibits, each tagged to the ABRET LAB-EEG standard or NAEC criterion it supports
- Study numbering, technologist attribution, activation documentation, and a measured QI program, all from records you already keep
- A readiness checklist organizes everything that lives outside the app: policies, CE logs, sample recordings
- Honest by construction: it organizes evidence, it never claims compliance for you
axiomorderflow.com/operations/evidence
axiomorderflow.com/operations/evidence
Billing readiness, measured in your own dollars
- Enter your chargemaster rates once (CPT-anchored) and the queue shows what’s charge-ready and unbilled in dollars, oldest first
- Denied charges stay visible as open work until they’re resolved
- The printed Value Report shows what was billed, what the system surfaced, and what’s still on the table: gross charges at your rates, never collections
- Every Monday, the unread list and the charge-ready dollar total arrive in leadership’s inbox on their own
axiomorderflow.com/charges
axiomorderflow.com/charges
Four layers. One control surface.
Extraction is the entrance, not the identity. Each layer is governed independently and audited together, so scope, permissions, and evidence stay defensible under review.
Read the four-layer model
Layer 01
Intake Gateway
Bring approved intake channels into one governed queue, with source provenance and a human review boundary.
- Secure document upload, email, and configured fax intake
- Governed HL7 v2 and FHIR R4 workflows when separately scoped
- Source-aware queueing, priority, and receipt visibility
Channels and interfaces depend on workspace configuration and contracted scope.
Layer 02
Validation & Resolution Workbench
Staff validate auto-extracted details, resolve deficiencies, assess possible duplicates, and establish scheduling readiness.
- Human validation before anything reaches the Intake Tracker
- Missing-information, duplicate-risk, and aging visibility
- Owned exceptions with resolution history and next actions
Layer 03
EEG Operations Command Center
Coordinate demand, assignments, studies, readers, equipment, staffing context, and daily exceptions from role-aware work surfaces.
- Technologist My Day, schedule, department board, and shift handoff
- Study lifecycle, reader turnaround, equipment, and capacity oversight
- Role-aware exceptions that lead to the underlying work
Layer 04
Value & Billing Readiness Intelligence
Turn recorded work into measurable operational outcomes, billing-readiness exceptions, reconciliation context, and executive-ready evidence.
- Value dashboard, turnaround trends, and operational reporting
- Billing-readiness and charge-status reconciliation
- Executive reports, evidence artifacts, and append-only audit history
Financial figures use customer-provided gross-charge rates, never collections or reimbursement.
Who it’s for
Sized for your program: clinic, department, or health system.
Small neurology clinics
Replace scattered spreadsheets and repeated order entry with a single intake tracker your team reviews and trusts, sized for a small staff.
Request a Controlled PilotHospital EEG departments
Move orders from intake review through scheduling readiness, study operations, device accountability, reader follow-up, and leadership reporting, all in one governed workflow.
Request a Controlled PilotMulti-site health systems
Standardize EEG intake and operations across facilities while each site keeps its local configuration, with the governance, security review, and interface readiness your system requires.
Request a Controlled PilotFour people open this platform. Each one gets their own answer.
“Where is work delayed, uncovered, or approaching a threshold?”
Supervisors & managers
- Intake aging and readiness blockers
- Assignments, capacity, equipment, and reader queues
- Escalations with context and direct drill-down
“What changed, what is at risk, and what value is being produced?”
Directors & executives
- Department-wide operational visibility
- Measured trends and billing-readiness exceptions
- Executive-ready reports with provenance
“Can this be governed, scoped, and validated responsibly?”
IT, compliance & procurement
- Role and tenant boundaries
- Human-governed automation and auditability
- Explicit PHI, interface, and contractual limits
Everything the department already does, finally in one place.
Not a feature list bolted onto a spreadsheet. Each capability exists because an EEG department loses time without it.
EEG order PDF extraction
Capture key order details from incoming EEG order PDFs (native text reading, with OCR fallback for scans) and reduce repetitive manual typing.
Email and fax intake
Orders arrive on their own: point your inbound-email or fax service at your workspace address and every PDF lands in the queue with the sender recorded.
Missing information flags
Surface missing authorization, study type, order-created date/time, and other required scheduling fields the moment an order arrives, with STAT orders sorted first.
Duplicate risk detection
Flag possible duplicate EEG orders before they create extra rows, extra follow-up, or scheduling confusion. Exact matches raise a loud warning.
Clean intake tracker
One structured tracker instead of scattered spreadsheets: your columns, automatic study numbers (26-001…), month grouping, saved views, and plain-English questions with receipts.
My Day for technologists
A time-ordered runlist, not a status board: hookups at their scheduled times, disconnects due exactly when a wearable study’s time is up, daily checks for admitted monitoring.
Department Board
Every cart joined to the study it is running, today’s disconnects, and the readers of the day. It refreshes itself every minute.
Department Board: the wall TV
The dry-erase board, alive: every cart and what it’s running, today’s disconnects, readers of the day, and unit coverage, refreshing itself every minute. Nobody maintains it.
Shift Report
What the crew on the clock actually did (completed studies, disconnects, hookups, activations, daily checks) for this shift and the one it relieved. Your shift times, your timezone.
Reader accountability
Unread studies age loudly: amber at 24 hours, red at 48, escalate past 72. You get per-reader pending loads and turnaround, plus a Monday report in leadership’s inbox.
Schedule
Week and month views on your facility clock, with day and night lanes drawn from your own shift times.
SBAR staffing requests
A ready-to-sign hiring memo in the format administration reads (Situation, Background, Assessment, Recommendation), composed from your twelve-month volume and workload record.
Billing readiness, in dollars
Enter your own chargemaster rates once and the unbilled queue speaks in money: what’s sitting unbilled, what’s aging, and a printable Value Report of what the system surfaced. Gross charges at your rates, never collections.
Study type visibility
Track order volume by routine EEG, ambulatory EEG, LTM, EMU, Phase II, Wada, neonatal, ICU/cEEG, and other study types.
Equipment tracking
EEG carts and ambulatory devices with due-back dates: who is wearing what, what comes back today, and what is overdue. Devices are checked out against order numbers, never patient names.
Live sync and exports
The tracker mirrors into Google Sheets, Excel, or SharePoint on its own (pull feed or push sync), plus CSV/XLSX exports in your column order.
Audit trail
A permanent, plain-English history of every change. Deletions are highlighted in red with who made them; the trail is append-only, and original documents follow your workspace’s configured retention policy.
Devices are where custody quietly breaks. See how EEG equipment tracking follows every cart and wearable to its due-back. →
For program leadership
See breakdowns before they become delays.
Axiom OrderFlow helps supervisors and managers move beyond scattered intake spreadsheets by organizing order volume, intake issues, study type mix, scheduling readiness, and workload trends in one place. These are signals that support staffing review, never black-box verdicts.
- Supports staffing pressure review: study volume growth, study mix, and manual-entry burden over time
- Shift workload and tech productivity, built from real recorded start and completion times
- Reader volume and pending-read workload with aging, so follow-ups happen before referrers call
- Turnaround signals surfaced with their caveats: this helps leadership understand workload; it does not decide staffing
- Print to PDF from the browser. Bring it to the meeting.
axiomorderflow.com/operations/report
Governance & boundaries
The claims we make are the claims we can show you.
Healthcare software earns trust by being precise about limits. Each boundary states what is enforced in the product and what is a contractual or operational commitment, so a reviewer can tell the two apart.
PHI readiness
Demo workspaces are for synthetic data only, and that restriction is contractual and operational rather than technical. A database constraint pins the patient-identifying mode off, but it governs the mode flag, not the contents of a field: this release does not technically prevent someone typing patient information into an order, so please do not enter or upload real PHI. No PHI readiness is claimed until production security hardening, compliance review, signed Business Associate Agreements with our data and AI subprocessors, and facility approvals are complete. Ask us where that pathway stands before any production use.
Not an EMR replacementIt does not replace Epic, the EMR, facility policy, scheduling systems, medical director oversight, or neurologist interpretation.
Human validation is structuralNothing reaches the Intake Tracker without a person reviewing it. The platform does not approve orders or make clinical decisions.
Tenant isolation at the database, not just the appTenant-isolation controls are implemented at the database layer (row-level security scoped to your organization on customer-data tables) and at the application layer, and are continuously tested against supported access paths, including cross-tenant reads and writes with leaked record identifiers.
Append-only audit historyApprovals, edits, deletions, and permission changes are written through audited paths, with the actor stamped from the server session rather than supplied by the client. Deletions are highlighted and the trail is append-only; original documents follow the workspace’s configured retention policy.
Interfaces are scoped, not assumedGoverned HL7 v2 and FHIR R4 workflows run through a hospital’s interface engine. Each production connection is separately scoped, tested, and accepted with your interface team.
Money means gross chargesFinancial views use your own chargemaster rates. Never collections, never reimbursement, never a revenue guarantee.
How the engagement works.
Axiom OrderFlow is configured around a department’s workflows, facilities, and controls. We scope it with you rather than sell it off a shelf. Published list pricing is on the commercial model page. →
Packages by scope
Clinic, department, and multi-site editions. Every one carries the full operations platform. What changes is scale, interface scope, identity configuration, and support depth.
Implementation is separate
A one-time engagement, scoped after an operational assessment: configuration, templates, readiness rules, migration within a documented cap, training, and a stabilisation period.
Pilots are paid
Controlled pilots are paid, fixed-scope engagements, never free trials, and they are separate from the Axiom Neurophysiology consulting pilot. Pilot fees credit toward implementation on conversion.
What Axiom OrderFlow is not
- It does not replace the EHR.
- It does not acquire, display, or interpret EEG signals.
- It does not make autonomous clinical decisions.
- It coordinates operational work and evidence around EEG orders and studies.
Tell us your intake channels, study mix, and site count, and we will walk you through the scope that fits.
Request an EEG Operations ReviewThe things buyers actually ask.
No. Axiom OrderFlow is an EEG intake and operations workflow layer. It does not replace Epic, the EMR, facility policy, scheduling systems, medical director oversight, or neurologist interpretation.
No. It helps staff review intake information, correct extracted details, surface missing information, and organize orders for scheduling readiness. It does not make clinical decisions.
Yes. It is designed to reduce repetitive typing by extracting key details from EEG order PDFs and placing them into structured intake rows that staff review and correct.
It can flag missing or uncertain intake details such as authorization information, study type, order-created date/time, or other fields your template requires, so they get attention before scheduling, not after.
Yes, when fields such as assigned technologist, study start time, study completion time, and reading neurologist are configured. Workload and trend views build from what your team actually records.
Keep them. Templates are yours: add, rename, and reorder columns in the UI, including dropdowns like Setup Tech, with no vendor ticket. Exports follow your column order. The only locked column is Order Created Date, because it should always come from the order document.
Axiom supports governed HL7 v2 and FHIR R4 interface workflows through a hospital’s interface engine. Each production connection is separately scoped, tested, and accepted with the customer’s interface team. Most teams go live with document upload, email, and fax intake first, and add an interface later.
Not yet. Demo workspaces are for synthetic data only, and no PHI readiness is claimed until production security hardening, compliance review, BAA requirements, and facility approvals are completed. Ask us where that pathway stands before any production use.
Pricing is published: Axiom Clinic is $2,500/month, Axiom Department is $5,000/month, Axiom Enterprise starts at $10,000/month, each plus a one-time implementation scoped after an operational assessment. Paid pilots ($20,000 for 90 days or $7,500 for 60 days) credit toward implementation on conversion. See the Pricing page for full details.
Bring us your busiest week.
We’ll show you where it goes.
A 30-minute EEG operations review covering your intake channels, your study mix, your reader turnaround, and your equipment reality. No patient information, no obligation.
Demo workspaces use synthetic data only. Do not include patient information in demo requests or uploads.
Or email info@axiomeeg.com.